Windows software for universities, TAFEs and colleges

University & College Smart Timetable — clash-free class timetables in minutes.

Enter your courses, teachers, rooms and student groups once. Smart Timetable builds the whole week for you, checks every rule, lets you fine-tune by drag and drop, and prints calendar timetables for every teacher and class.

Download free 14-day trial Buy licence key · $693.00 AUD
  • Windows 10 or 11 (64-bit)
  • Every feature free for 14 days
  • Your timetable data stays on your computers
Smart Timetable Manual Scheduler showing a week of classes for BACC Year 1 with course codes and rooms, and the details of the selected Macroeconomics lecture
  • Minutes, not weeksAutomatic timetable generation
  • Zero clashesEvery change checked instantly
  • 38 reportsIncluding weekly calendars
  • Easy to learnStep-by-step guides on every screen

Why Smart Timetable

Spend less time on spreadsheets and more time on teaching

Building a semester timetable by hand means weeks of juggling rooms, teachers and student groups — and one late change can undo everything. Smart Timetable does the heavy lifting and keeps every change safe.

  • A full timetable in minutes

    Choose Fast, Balanced or Best Quality and the optimiser places every weekly class without breaking a single hard rule, then improves teacher and student preferences.

  • No double bookings — ever

    Rooms, teachers, student groups, room capacity, equipment, laboratories, availability and travel time are checked every time anything moves.

  • Late changes without the panic

    Drag a class to a new slot and see instantly whether it fits. Suggest shows free times and rooms; Undo puts everything back.

  • Plan first, staff later

    Build the timetable before teachers are confirmed, then let Assign teachers give every class a free, qualified teacher — without moving a single class.

  • Handles real academic structures

    Faculties, departments, programs, year groups, sections and course groups, shared lectures, combined classes, labs and tutorials.

  • Approve with confidence

    Versions, a review and approval workflow, a quality score and a hash-chained audit trail show exactly who changed what and when.

  • Test ideas safely

    What-If Simulation tries enrolment growth, a closed room or an absent teacher in a sandbox and compares the result with the live timetable.

  • Your data, on your campus

    Everything is stored in one database file on your computer or shared network folder — no cloud account, no database server to install.

Features

Everything a timetabling office needs, in one program

Automatic generation

A hybrid optimiser places every session and reports anything it can't place with the reason and a suggested fix.

Drag-and-drop scheduler

Move, swap, copy, lock and unschedule classes, change rooms or teachers, with live conflict checking and unlimited undo.

Conflict Centre

Every clash and warning in one list, with severity, explanation and one click to open it in the scheduler.

Teacher allocation

Workload limits, weekly availability, preferred days and campuses, qualified courses, and automatic or manual assignment.

Rooms & laboratories

Capacity, type, features and equipment. Room Finder lists free rooms for any time, best match first.

Rules & relationships

Blackout times, daily limits, earliest starts, lunch breaks, same-time and different-day rules, lecture-before-lab and more.

Excel import

Ready-made templates with compulsory columns marked. Rows with mistakes are shown with a clear fix — never imported silently.

Timetable views

See the week for any campus, faculty, department, program, group, section, course, teacher or room.

38 professional reports

Weekly calendars for teachers and classes, room utilisation, workload, quality and more — PDF, Excel or CSV.

What-If Simulation

Sandbox copies for enrolment growth, room closures, teacher absences, new courses or new durations.

Users, roles & audit

Role-based permissions, password policy, automatic sign-out and a tamper-evident audit trail.

Backup & help built in

Verified backups (automatic daily), a Help Centre, guided tours that point at the real screen, and a full user manual.

Screenshots

See Smart Timetable in action

Real screens from Smart Timetable 1.0.0 with the built-in sample university. Select any picture to enlarge it.

Dashboard with a getting-started checklist and key figures: 252 classes placed, 96% timetable quality and 0 unscheduled classes
Dashboard: a step-by-step checklist and the figures that matter.
Generate Timetable screen with scope, filters, preservation and optimisation options and a progress panel
Generate the whole timetable, or just one faculty or program.
Manual Scheduler week grid with a selected class and its details
Drag and drop with live conflict checking.
Weekly timetable view for BACC Year 1
View the week for any group, teacher, room or department.
Conflict Centre showing no conflicts for the current version
Conflict Centre: every clash and warning in one place.
Timetables and versions with review, approve and publish actions
Versions with review, approval and publishing.
What-If Simulation comparing the current timetable with a 15 percent enrolment increase
What-If Simulation compares a sandbox with the live timetable.
Room Finder listing free rooms ranked by suitability with reasons
Room Finder: free rooms, best match first.
Course list with codes, titles, departments, credit hours and components
Courses with lectures, tutorials and labs.
Course editor with details, components and qualified instructors tabs
Edit a course and its components.
Instructor list with department, employment type and weekly and daily limits
Teachers with workload limits.
Instructor editor with workload limits and preferences
Availability, preferences and qualified courses.
Rooms and laboratories with capacity, type and building
Rooms and laboratories with features.
Academic structure with faculties, departments, programs and student groups
Faculties, programs, year groups and sections.
Time structure with teaching days, periods and breaks
Teaching days, periods and breaks.
Constraints and rules list
Rules and class relationships.
Import wizard showing the data type, template download, file selection and the list of compulsory columns
Excel import with templates and compulsory columns marked.
Printed teacher weekly calendar with days down the left, time slots across the top and course details below
Teacher weekly calendar (PDF).
Printed class weekly calendar for students
Class weekly calendar for students (PDF).
Room utilisation report
Room utilisation report.
Scheduling quality report with metrics and suggestions
Scheduling quality report.
Reports screen with categories, filters and preview
38 reports, previewed before you save.
Guided tour highlighting the optimisation level with a numbered step and explanation
Show me how: guided tours point at the real screen.
Help Centre with searchable topics and numbered steps
Help Centre with plain-language steps.
Audit trail with filters and integrity verification
Tamper-evident audit trail.
Manual Scheduler in the dark theme
Light and dark themes.

How it works

From an empty program to a published timetable

  1. Set up

    A short Setup Wizard asks for your institution, campuses, academic year, semesters and teaching week.

  2. Add your data

    Import courses, teachers, rooms and student groups from Excel templates, or type them in.

  3. Generate

    Press Generate. Every class gets a time, a room and — if you wish — a teacher.

  4. Review & publish

    Fine-tune by drag and drop, approve the version, then print or export calendars for everyone.

Learn & get started

Video tutorials, user manual and sample data

Short videos and plain-language guides with labelled steps — Step 1, Step 2, Step 3 — so anyone in your office can learn it, at their own pace.

User Manual (PDF)

The complete illustrated manual: the key ideas, setting up, importing, generating, fixing, publishing, printing, real-life recipes and administration.

Download the user manual

Quick User Guide (PDF)

Every help topic from the software in one printable guide, with numbered screenshots of each screen.

Download the user guide

Sample import files

A complete sample college in ten ready-to-import Excel files with a READ ME, so you can practise importing before you use your own data.

Download the sample files

Video tutorials

A free step-by-step video course: set up, import your data, generate, fix and publish your timetable. Learn at your own pace.

Watch the tutorials

Free trial

Download Smart Timetable

Install on Windows and use every feature free for 14 days — the sample university lets you explore straight away. When the trial ends nothing is deleted: activate a licence key and carry on exactly where you left off.

Download installer (52.8 MB)

Seeing a security warning?

New software from smaller publishers can trigger a warning from your browser, antivirus (such as McAfee) or Windows while it builds a download history. Our installer is safe, and you can check it matches the SHA-256 code below.

  1. Browser: open your downloads list and choose Keep or Download anyway.
  2. Antivirus: choose Allow or Accept for this file. Its icon appears once it's allowed.
  3. Windows: on "Windows protected your PC", click More info, then Run anyway.

Not sure? Email info@onebridgetechnologies.com.au and we'll help you install it.

Version
1.0.0
File
SmartTimetable-Setup-1.0.0.exe
Size
52.8 MB
Requires
Windows 10 or 11 (64-bit)
SHA-256
a3cb4b33c3f17bf5355b80838de45b0abff60b87df39625469ecd8d7d18661f1

System requirements

  • Windows 10 or 11 (64-bit), 4 GB RAM, 500 MB free disk space
  • No database server, cloud account or other software to install — everything is included
  • Internet needed once to activate (offline activation is available) and briefly once a day to confirm the licence
  • Several computers can share one database file in a network folder

Smart Timetable Professional

30% off · Spring Sale

$693.00 AUD

Usually $990.00 · you save $297.00

Offer ends 31 Dec 2026, 11:59 pm (Brisbane time)

One-off payment · Australian dollars

  • Perpetual licence — no subscription
  • Activate on up to 3 computers
  • Unlimited courses, teachers, rooms and timetables
  • Licence key delivered instantly by email
  • User manual, Help Centre and email support
Buy licence key

Already purchased? Find my licence key
No internet on that computer? Offline activation

FAQ

Questions about Smart Timetable

Universities, TAFEs, colleges and training providers that timetable weekly classes — lectures, tutorials, laboratories, workshops and seminars — across rooms, teachers and student groups.

No. Smart Timetable keeps everything in one file on your computer. For a small team, put that file in a shared network folder and every computer can open it.

Yes. Download an Excel template for each type of data (faculties, departments, programs, rooms, courses, teachers, student groups, enrolments, availability and existing timetables). Compulsory columns are marked, and any row with a mistake is shown with a clear message before anything is saved.

Yes. Generate the timetable first, then use Assign teachers to give every class a free, qualified teacher, or choose a teacher for each class yourself. No class is moved.

Yes. Mark each teacher's weekly availability (for example not on Mondays, or evenings only), set workload limits and preferred days, and the generator respects them.

Open Licence in Smart Timetable, enter the email address you used to buy (or your order number) and your licence key (OBTT-…), then select Activate Online. Computers without internet can use Offline Activation with our activation page.

Yes. Select Deactivate Licence on the old computer, then activate on the new one. Each licence can be active on up to 3 computers at a time.

Only to activate and to confirm the licence about once a day. It keeps working for 14 days without a connection, and your timetable data never leaves your computers.

Smart Timetable asks for a licence key. Nothing is deleted — activate and continue where you left off.

Backup & Restore makes verified backups (automatically every day if you wish). Keep a copy on a USB drive, network folder or cloud storage.

University & College Smart Timetable is made in Australia by One Bridge Technologies. Questions or a demonstration for your team? Email info@onebridgetechnologies.com.au.