Owners & administrators
Set up the business, users and permissions, run reports, approve anything, and keep backups and the licence in order.
Windows software for Australian small businesses
StaffProof — staff, timesheets & leave, made simple.
Your team clocks in and out with a PIN at the Time Clock. StaffProof turns those times into weekly timesheets, tracks leave and certificate expiry, and keeps a full history of every change — ready to export for payroll.
Why StaffProof
Less paperwork, fewer pay disputes, more time to run your business
Paper timesheets go missing, hours get rounded in someone's favour and leave lives in three different spreadsheets. StaffProof gives you one accurate, traceable record for every person on your team.
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Accurate hours, every shift
Staff tap their name and enter a PIN to clock in, start and end breaks and clock out. Times are exact to the minute, and one person can't easily clock in for another.
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Fair, traceable corrections
Forgot to clock out? Fix it with a reason. The original time, the corrected time, who changed it and why are all kept — useful in a dispute or a Fair Work enquiry.
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Timesheets that build themselves
Weekly timesheets are calculated from the Time Clock, with breaks, leave, missing clock-outs and long shifts flagged before you approve.
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Faster payroll preparation
Approve the week, then export the hours as a CSV for Xero, MYOB, your payroll provider or your accountant.
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Leave in one place
Requests, approvals, a calendar of who's away and a full history of recorded balances for every leave type you choose.
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No surprise expiries
Store licences, White Cards, First Aid and other certificates with expiry dates; the dashboard warns you at 90, 60, 30 and 7 days.
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Your day at a glance
Who is working, who is on a break, who is on leave and what needs your attention — the moment you open StaffProof.
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Your data stays yours
Everything is stored on your own computer and works without internet. Automatic verified backups. No per-employee monthly fee.
Who it's for
Built for small teams with hourly or shift-based staff
Trades and construction, cafés and restaurants, retail, cleaning, workshops, clinics and community organisations — usually 5 to 100 employees.
Managers & supervisors
Review and approve timesheets, fix times with a reason, approve leave and correction requests, and keep documents up to date.
Employees at the Time Clock
Clock in and out, take breaks, see their own hours for the week and ask for a time to be corrected — nothing else on the computer is reachable.
Features
Everything from first clock-in to payroll export
Employee records
Personal, employment and emergency details, photos, departments, CSV import and export, and archiving that keeps history.
Full-screen Time Clock
Employee tiles or ID, PIN pad with lockout, buttons that only show the next valid action, and a supervised exit.
Breaks
Paid or unpaid breaks recorded separately, one open break at a time, and missed breaks added later with a reason.
Weekly timesheets
Recalculated from the clock records, optional rounding shown alongside the exact time, and clear warnings.
Manual entries & corrections
Every change needs a reason and is labelled. Time Clock correction requests wait for a manager's approval.
Approval & locking
Approve, return, reopen and lock weeks after payroll, with a snapshot of exactly what was approved.
Leave requests & calendar
Full and partial days, attachments, approval history, team availability and a month calendar with filters.
Leave records
Configurable leave types and an append-only record of balances, adjustments and optional accrual rules.
Documents & expiry
Files stored safely outside the database with a fingerprint, categories, expiry tracking and dashboard alerts.
12 professional reports
Employees, attendance, timesheets, leave, balances, calendar, document expiry, corrections, approvals and audit — PDF, CSV or print.
Users, roles & audit
Administrator, Manager and Time Clock roles with configurable permissions, PIN lockout, auto-lock and a permanent audit history.
Backup & help built in
Verified automatic backups with safe restore, a Help Centre with screenshots, a 26-step getting-started guide and a printable user manual.
Screenshots
See StaffProof in action
Real screens from StaffProof 1.0.0 with the built-in sample business, ABC Construction. Select any picture to enlarge it.
How it works
From install to your first approved week
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Step 1: Set up
A six-step setup asks for your business details, an administrator PIN, your leave types and how your week works.
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Step 2: Add your team
Type employees in or import a CSV, then give each person a Time Clock PIN.
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Step 3: Clock in & out
Open the Time Clock on the front-desk PC or a Windows tablet. Staff use their PIN for every shift and break.
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Step 4: Review & export
Check the week, fix anything with a reason, approve it and export the hours for payroll.
Learn & get started
User manual and guides
Written in plain language with numbered steps and real screenshots, so anyone in your business can learn it.
User Manual (PDF)
The complete illustrated manual: setup, employees, the Time Clock, timesheets, corrections, leave, documents, reports, backups, the licence and troubleshooting.
Download the user manual26-step quick start
The manual opens with a step-by-step path from installing StaffProof to approving your first timesheet and activating your licence.
Open the quick startTime Clock on a tablet
Use a Windows tablet or touchscreen PC at the entrance: sign in with a Time Clock user and StaffProof opens straight into the full-screen clock.
How to set it upBuilt-in help
Press F1 on any screen for its help article. The manual is also installed with the software and opens from the Help Centre.
Read the FAQFree trial
Download StaffProof
Install on Windows and use every feature free for 14 days — tick "Load sample data" during setup to explore with a ready-made business. When the trial ends nothing is deleted: the Time Clock, reports and backups keep working, and a licence key unlocks editing again.
Download installer (45.4 MB)Seeing a security warning?
New software from smaller publishers can trigger a warning from your browser, antivirus (such as McAfee) or Windows while it builds a download history. Our installer is safe, and you can check it matches the SHA-256 code below.
- Browser: open your downloads list and choose Keep or Download anyway.
- Antivirus: choose Allow or Accept for this file. Its icon appears once it's allowed.
- Windows: on "Windows protected your PC", click More info, then Run anyway.
Not sure? Email info@onebridgetechnologies.com.au and we'll help you install it.
- Version
- 1.0.0
- File
- StaffProof-Setup-1.0.0.exe
- Size
- 45.4 MB
- Requires
- Windows 10 or 11 (64-bit)
- SHA-256
889966194811511507858d212155a6724a71b359147e753fb7ae1915d9424bf3
New to StaffProof? Watch the free video tutorials: every task, step by step.
System requirements
- Windows 10 or 11 (64-bit) — a PC, laptop, Surface or other Windows tablet
- 4 GB RAM and 500 MB free disk space; a touchscreen is optional
- No database server, cloud account or other software to install — everything is included
- Internet needed only to activate the licence; day-to-day use works offline
StaffProof Professional
$149 AUD
One-off payment · Australian dollars
- Perpetual licence — no subscription
- No per-employee fees: unlimited staff
- Activate on up to 2 computers
- Licence key delivered instantly by email
- User manual, Help Centre and email support
Already purchased? Find my licence key
FAQ
Questions about StaffProof
Australian small and medium businesses with hourly, part-time, casual or shift workers — trades and construction, hospitality, retail, cleaning, workshops, clinics and community organisations. The owner or office manager runs it; managers approve; employees only use the Time Clock.
Yes, on a Windows 10 or 11 tablet such as a Microsoft Surface, or any touchscreen Windows PC. Install StaffProof, add a user with the Employee / Time Clock role, and sign in as that user: StaffProof opens straight into the full-screen Time Clock and staff can't reach anything else. A manager exits with their own PIN. iPad and Android tablets are not supported.
In this version each computer keeps its own records, so we recommend one Windows device for both the Time Clock and the management screens — for example a touchscreen PC or Surface at the front desk. If you need a separate clock at the entrance and the office, please contact us.
No. StaffProof records accurate hours, breaks and leave and exports approved hours as a CSV for your payroll software or accountant. It does not calculate wages, tax, superannuation or award rates.
StaffProof keeps a recorded balance from the opening balances, adjustments and accrual rules you enter. It's a clear record, not legal advice; check entitlements against the Fair Work Act and your award or agreement.
The shift is flagged as a missing clock-out and adds no hours until it's fixed. A manager records the correct time with a reason (the original is kept), or the employee asks for a correction at the Time Clock for a manager to approve.
No. Employee, attendance, timesheet, leave and document records stay on your computer. Licence activation sends only your purchase email, licence key, an anonymous computer code and the software version.
Open Licence in StaffProof, enter the email address you used to buy and your licence key (SP-PRO-…), then select Activate. It takes a few seconds and needs an internet connection once.
Nothing is deleted. You can still view everything, run reports, make backups and use the Time Clock; adding or changing records needs a licence key.
Backup & Restore makes verified backups, automatically if you wish. Keep a copy on a USB drive or in a synced cloud folder.
StaffProof Professional is made in Australia by One Bridge Technologies. It is not a payroll system and does not provide legal or employment advice. Questions? Email info@onebridgetechnologies.com.au.