Learn University & College Smart Timetable step by step, at your own pace. Each short video shows the real software, with every step highlighted and explained.
Free training course
New to Smart Timetable? Start with video 1, Your first timetable in 8 steps, then follow the videos in order. Each one covers one screen or task, so you can come back to any of them later.
This is the whole job from start to finish. Do the steps in order the first time. Each step uses one item from the menu on the left, highlighted in the picture with its step number.
This is where your institution is described: campuses, buildings, faculties, departments, programs, the academic calendar and groups of students.
The timetable can only use rooms you add here. The software checks that each room is big enough and has the right equipment.
Add every teacher, how much they may teach, and when they are available.
A course is a subject, such as Accounting Principles. Each course has one or more parts (lectures, labs, tutorials) that are scheduled every week.
A class is one part of a course taught to one group of students this semester, for example ACC111 Lecture for Bachelor of Accounting Year 1.
Decide which days you teach, when the day starts and ends, how long periods are, and when the breaks are.
Rules tell the generator what must happen and what you would prefer. For example: no classes on Friday afternoon, or Lecture before Tutorial.
Already have your courses, teachers or rooms in a spreadsheet? Import them instead of typing them in.
The generator places every class at a time and in a room without clashes, then improves the result so teachers and students get sensible days.
See the timetable as a weekly grid and drag classes to new times. Every move is checked straight away.
A conflict is a problem in the timetable, such as a teacher in two places at once. This screen lists every problem and helps you fix it.
Every timetable keeps all of its versions. A version moves from Draft to Under Review to Approved to Published.
Show the timetable for any student group, teacher, room, course, department or the whole institution.
Need a room for a meeting or an extra class? Find rooms that are free at a certain time.
Try a change, such as more students or a room being closed, in a safe copy. The real timetable is never changed.
38 ready-made reports: timetables for students, teachers and rooms, week-at-a-glance calendars for each teacher and class, workloads, room use, conflicts and more.
A backup is a copy of all your timetable data in one file. Make one before big changes, and keep copies somewhere safe.
Give each person their own account and decide what they are allowed to do.
Change how the software works. The recommended options are already chosen, so most people never need to change them.
The videos show Smart Timetable with its built-in sample university. Need help with something not covered here? Press F1 in the software for the Help Centre, or email info@onebridgetechnologies.com.au.